CHPCA 2025 Individual Conference Registration

Early Bird Registration is now open! Register to join us in Nanaimo this October at the 2025 CHPCA National Conference for an inspiring and informative experience.

Conference: 2025 Canadian Hospice Palliative Care Conference Registration

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INTERNAL - REGISTRATION STATUS (Does not account for Payment Status)

REGISTRATION COMPLETE

REGISTRATION CANCELLED

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INTERNAL - PAYMENT STATUS

PAID

AMOUNT OUTSTANDING

FREE

REFUNDED (For cancellation)

REFUNDED (For reasons other than cancellation)

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INTERNAL - REFUND STATUS

NO PAYMENT WAS RECEIVED

FULL REFUND

PARTIAL REFUND

NO REFUND

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INTERNAL - Registration Amount

Amount paid for registration fee (less promo codes, tickets, add-ons, etc)

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INTERNAL - Full Day Symposium Amount

Amount Paid for Full Day Symposium (Leave blank if not attending)

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INTERNAL - Half Day Symposium Amount

Amount Paid for Half Day Symposium (Leave blank if not attending)

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INTERNAL - Number of Tickets Purchased

Please enter a number from 0 to 100.

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INTERNAL - Ticket Amount

Amount Paid for Tickets to Evening of Entertainment (Leave blank if not attending)

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INTERNAL - AMOUNT REFUNDED

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INTERNAL - REMAINING CHPCA PORTION AFTER REFUND

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INTERNAL - Payment Confirmation Number / Cheque Number

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INTERNAL - FINAL TOTAL:

Registration Information

To register for the conference, you have several options available:

Register for the Conference Only: Begin by selecting the appropriate registration period and choosing your eligible registration category (General, Student, Volunteer, Daily). This will guide you through the standard conference registration process. If you do not wish to register for a symposium, simply select "None" in both the Full-Day and Half-Day symposium session drop-down menus.

Register for the Conference with a Symposium: Follow the same steps outlined above to register for the conference. During the registration process, you will have the option to add a symposium. Use the drop-down menus to select the Full-Day and/or Half-Day symposium sessions you wish to attend.

Register for a Symposium Without Attending the Conference: Select the appropriate registration period and choose the registration category "Symposium Attendee Only." This option allows you to register exclusively for one or more symposiums. You may then select the Full-Day and/or Half-Day symposium sessions you wish to participate in.

Exhibitor and Extra Exhibitor Registration: If you are an exhibitor not attending the full conference and only require access to the exhibit hall, please select "Exhibitor" or "Extra Exhibitor" from the registration category drop-down menu.

If you are an exhibitor who does plan to attend the full conference, please register using the "General" registration category and enter your exhibitor discount code during registration to access the reduced exhibitor conference rate. This ensures you receive full access to conference sessions while benefitting from the discounted rate available to exhibitors.

Additional Evening of Entertainment Tickets: A limited number of tickets are available for the Evening of Entertainment. Conference attendees may add a ticket to their registration on a first-come, first-served basis. These tickets provide access to the evening event and can be selected during registration.

Please take advantage of our Early Bird price extension by selecting the "Early Bird" option in the "Registration Period" dropdown menu. Offer available until July 14, 2023 at 11:59 PM.

Registration Periods:

Early Bird: Open – June 29, 2025
Standard: June 30 – September 28, 2025
Late: Begins September 29, 2025

Registration Rates:

Registration Category	Early Bird	Standard	Late
Members Discount	$690.00	$799.00	$875.00
General	$790.00	$899.00	$975.00
Students	$550.00	$660.00	$735.00
Volunteers	$550.00	$660.00	$735.00
Daily Rate	$425.00	$475.00	$515.00
Symposium Attendee Only	Fee varies by session. Available options will be listed in the registration form.
Extra Exhibitor	$100.00	$100.00	$100.00
Evening of Entertainment Ticket	$150.00	$150.00	$150.00

Group Rates:
A discounted group rate is available for groups of 5 or more individuals from the same organisation:
• Early Bird: $550.00 per person
• Standard: $660.00 per person
• Late: $735.00 per person

To access group pricing, please visit: Group Registration Request Form

Members of the Provincial Palliative Care Associations / CHPCA Associates & Affiliates are eligible to receive a $100 discount off the price of a General Registration. To obtain the discount, please contact [email protected] to request a validation number.

If you would like to become a member, please reach out to your provincial palliative care association directly to sign up.

If you are a resident of Quebec, please contact the CHPCA at [email protected] instead of your provincial palliative care association.

Registration Period(Required)

Please note: The Early Bird registration period is now over. Please select the applicable registration period.

Please note: The Standard registration period is now over. Please select the applicable registration period.

Early Bird Registration Categories(Required)

Standard Registration Categories(Required)

Did you know we have extended our Early Bird registration? Please take advantage of our Early Bird pricing by selecting the "Early Bird" option in the "Registration Period" dropdown menu. Offer available until July 14, 2023 at 11:59 PM (Eastern).

Late Registration Categories(Required)

Accessing Member Pricing
If you are a member of a provincial palliative care association or a CHPCA Associate or Affiliate, you may be eligible for a discounted member registration rate.
To access the discount, enter your Membership Validation Number in the designated field on the last page of this registration form.
If you do not have a validation number, please contact your provincial association. Residents of Quebec can request a code by emailing [email protected].

Please upload proof of student status(Required)

To qualify for the student registration category, you must provide one of the following:

• A copy of your valid student ID showing the current date
• A copy of your current class registration
• A copy of your class schedule
• A copy of your tuition or school bill
• A letter from your institution or a current professor confirming your student status

Drop files here or

Accepted file types: pdf, doc, docx, jpg, jpeg, png, Max. file size: 128 MB, Max. files: 3.

Please upload proof of volunteer status(Required)

To qualify for the volunteer registration rate:
You must be affiliated with a recognized hospice palliative care program or service or be a volunteer with the CHPCA or the conference program planning committee.

Please upload one of the following as verification of your volunteer status:
• A volunteer verification letter from the organization where you volunteer
• A community service letter confirming your current volunteer role

Drop files here or

Accepted file types: pdf, doc, docx, jpg, jpeg, png, Max. file size: 128 MB, Max. files: 3.

Which Day Will You Be Attending?(Required)

Has your organization already register as an exhibitor?(Required)

Yes

Enter the organization name as it appears on the exhibitor registration form.(Required)

Interested in becoming a sponsor or exhibitor?

To register using this category, your organization must first be registered as an official conference exhibitor.
Please visit our Sponsors & Exhibitors page for full details and to complete your exhibitor registration.

Interested in attending conference sessions in addition to your exhibit hall access?

If you are an exhibitor and would like to attend the full conference sessions, please contact us first at [email protected] to request a special discount code for exhibitors. Once you receive your code, please register using the “General” registration category to access exclusive exhibitor pricing for full conference participation.

We look forward to welcoming you as both an exhibitor and conference delegate!

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CHPCA Pre-Conference Symposiums

Symposium Sessions

The CHPCA 2025 Conference includes optional pre-conference symposium sessions that offer deeper learning in key areas of hospice palliative care. Some are available for selection below, while others are managed separately or will open soon.

Date & Time	Symposium	Registration Status	Fee
Tuesday, October 21, 2025 Starting at 1:30 PM (Half-Day)	Wilfrid Laurier Symposium Who are we missing? Many individuals with serious illness and complex needs—such as older adults, persons with dementia, individuals with intellectual and developmental disabilities, those with serious mental illness, and people from linguistic minorities—are often not identified as needing a palliative approach to care. This session presents an innovative solution using routinely collected health care data (via interRAI assessments in home care and long-term care) to help clinicians flag individuals who could benefit from earlier palliative interventions.	Register Below This symposium can be selected using the half-day dropdown menu below. More Details	Free
Wednesday, October 22, 2025 Time TBD (Full-Day)	Pediatric Palliative Care Symposium Explore topics specific to pediatric hospice palliative care in this full-day, immersive session.	Coming Soon This symposium will be available to add to your registration shortly. Email [email protected] to be notified when it opens.	$150.00
Thursday, October 23, 2025 8:00 AM – 12:00 PM (Half-Day)	Growing Volunteer Capacity: An Introduction to Training Competent Volunteer Navigators Volunteer navigation is a growing compassionate community intervention supporting those with declining health. The purpose of this workshop is to provide an interactive experience with the education designed to prepare volunteers for navigation in home-like settings. The education profiled in this workshop has been developed as part of the evidence-based Nav-CARE program.	Register Below This symposium can be selected using the half-day dropdown menu below. More Details	Free
Thursday, October 23, 2025 8:00 AM – 12:00 PM (Half-Day)	Palliative Care Preconference Walkshop A reflective guided walk focused on nature connection, grief, and healing in palliative and end-of-life care. Participants will explore these themes through storytelling and discussion while walking outdoors in Nanaimo’s natural surroundings.	Register Below This symposium can be selected using the half-day dropdown menu below. This session is free. The walk will pass by coffee shops—participants may wish to purchase a drink to enjoy along the route. More Details	Free
Thursday, October 23, 2025 9:00 AM – 12:00 PM (Half-Day)	Waiting Room Revolution Workshop in a Box Learn how to teach the 7 keys for navigating serious illness using a new free “workshop in a box” resource for community educators.	Register Below This symposium can be selected using the half-day dropdown menu below. Includes a copy of the book and workbook. More Details	$90.00

Note: Symposium registration is optional and spaces are limited. Selections for eligible sessions can be made below. Symposiums may also be added to your registration at a later time.

Have you previously registered for the CHPCA Conference and now wish to register for a symposium session?(Required)

Yes

If "Yes": CHPCA will link your symposium registration to your existing conference registration so that you only need to check in once at the start of the symposium. At that time, you will also receive your full conference registration materials.

If "No": If you decide to register for the CHPCA Conference after registering for a symposium, CHPCA will link both registrations together so that you only need to check in once for both. Your registration materials for the symposium and conference will be provided together at that time.

Half-Day Symposium Session (Tuesday, October 21, 2025)(Required)

Choose from the full-day symposiums listed below. If you do not wish to attend, choose "None."

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Full-Day Symposium Sessions (Wednesday, October 22, 2025)(Required)

Choose from the full-day symposiums listed below. If you do not wish to attend, choose "None."

Half-Day Symposium Sessions (Thursday, October 23, 2025)(Required)

Please select the half-day symposium below. If you do not wish to attend, choose "None."

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Attendee Information

Name:(Required)

First Last

Organization:(Required)

Job Title:(Required)

The conference badge will display the information above. Enter the information as you would like it to appear on the badge.

Email:(Required)
Enter Email Confirm Email

Address:(Required)
Street Address Address Line 2 City Province / State / Region Postal / Zip Code Country

Phone (preferably where you can be reached during the conference in case of emergency):(Required)

Extension:

Profession:(Required)

Please specify profession:(Required)

How did you hear about the conference?(Required)
Other: Please specify(Required)
Have you attended a CHPCA conference before?(Required)

Yes

No
Choose the type(s) of CHPCA conference(s) you have attended in the past(Required)
In-person conference
Virtual conference

Requirements
I will be attending the wine & cheese reception and opening of exhibits and posters on Thursday, October 23. (Included with registration fee):(Required)

Yes

No
Do you have any dietary preferences, allergies, or restrictions?(Required)
Please note that while we are unable to accommodate kosher or halal meals, vegetarian, vegan, and allergy-aware options will be available.

None – no dietary preferences or restrictions

Vegetarian

Vegan

Food allergy or intolerance (please specify below)
Please list any food allergies or intolerances we should be aware of:(Required)
Do you require any accessibility-related accommodations or other supports to fully participate in the CHPCA Conference, including symposium sessions and/or the Evening of Entertainment?(Required)
We are committed to making this event as inclusive and accessible as possible. If you indicate a need below, a member of our team may follow up with you to ensure we can support your participation.
None
Wheelchair access required
Deaf or Hard of Hearing - please indicate support required
Blind or low vision - please indicate support required
Other - please specify below
Please describe any accommodations you may require.(Required)
While we will make every effort to meet your needs, we may not be able to accommodate all requests in full. If you would like to speak directly with a team member about your needs, please email us at: [email protected]

Travel Requirements
Are you coming from outside of Canada?(Required)

Yes

No
All registrants who are not Canadian or U.S. Citizens will require either a Visitor Visa or an Electronic Travel Authorization (eTA). If you are unsure which document you will need, please go to the following website to verify:

Government of Canada Travel Requirements
Do you require a Visitor Visa to enter Canada?(Required)

Yes

No
All registrants requiring a Visitor Visa will be issued a Letter of Invitation. This letter will be sent in a PDF format to your provided email address.

The following information is required to complete the letter of invitation.
Name(Required)
Please enter your name as shown on your passport
First Middle Last
Passport Number(Required)
Date of Birth(Required)
MM
DD
YYYY
Address as Shown on Passport(Required)
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Phone (If different from above)
Intended Date of Arrival in Canada(Required)
MM slash DD slash YYYY

Intended Date of Departure from Canada(Required)
MM slash DD slash YYYY

How long do you plan on staying in Canada?(Required)

Acknowledgements and Inclusions
Consent(Required)
Cancellation Policy

Full Refund until May 31, 2025:

Refunds will be issued in full for requests received on or before May 31, 2025. Requests must be submitted in writing to [email protected]. Please allow up to ten (10) business days to process your refund.

Partial Refund (with processing fee) until August 31, 2025:

Partial refunds (50%) will be issued for requests received between June 1 and August 31, 2025. A $75 processing fee will be deducted from all refunded amounts. No refunds will be issued after August 31, 2025. Requests must be submitted in writing to [email protected]. Please allow up to ten (10) business days to process your refund.

No Refund (transfer allowed) on or after September 1, 2025:

No refunds will be issued for requests received on or after September 1, 2025. If the event is rescheduled, all purchases will be honoured for the new date. If you cannot attend the rescheduled event, you may transfer your registration to another person. If the event is cancelled, all purchases will be refunded in full.

Transfer Requests:

Transfers requested on or before July 31, 2025 will be processed free of charge. Transfers requested on or after August 1, 2025 are subject to a $75 fee. Transfers requested within seven (7) business days of the event may result in delayed access to registration materials and may require additional onsite steps. CHPCA will make every effort to accommodate these requests as quickly as possible.

Event Postponement or Cancellation:

If the event is rescheduled, your registration will be honoured on the new date or refunded at CHPCA’s discretion. If the event is cancelled, all purchases will be refunded in full.
I agree to the cancellation policy.

A list of conference participants will be provided to our partners, including conference sponsors and exhibitors. If you do not consent to receive these communications, please click on the opt-out button below.

I would like to opt out of receiving communications from partners.
Would you like to opt out of receiving future communications from the CHPCA?
This excludes communications related to the CHPCA Conference. You will continue to receive important updates and information related to this event, regardless of your selection.
I would like to opt out of future communications from the CHPCA (e.g., newsletters, event invitations, updates).

Consent(Required)
By registering for this conference, you acknowledge that photos and videos may be taken throughout the event. Your attendance constitutes permission for the conference organizers to use these photos and videos for promotional purposes, including but not limited to website, social media, and marketing materials. If you do not wish to be photographed or filmed, please notify a member of the conference staff.
I acknowledge that I have read and understood the photograph and video statement below.
Payment
Promo Code OR Membership Validation Number:

Grand Total:

Payment Method(Required)
Pay Online with a Credit Card

Payments are processed through PayPal. You do not need a PayPal account to complete your payment.

To pay by credit card:
• Click the PayPal button at checkout
• Either log into your PayPal account or scroll down and select "Pay with a credit or Visa Debit card"

You will be directed to a secure page where you can enter your card details and complete your registration.

MasterCard
Visa
Supported Credit Cards: MasterCard, Visa
Card Number Expiration Date Security Code Cardholder Name
Please note: The Early Bird registration period is now over. Please go back and select the applicable registration period.

Phone
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CHPCA 2025 Individual Conference Registration

Conference: 2025 Canadian Hospice Palliative Care Conference Registration

Registration Information

CHPCA Evening of Entertainment (Friday, October 24th, 2025)

CHPCA Pre-Conference Symposiums

Attendee Information

Requirements

Travel Requirements

Acknowledgements and Inclusions

Payment