Presentation Type
Workshop Note:
Preferred workshop lengths are not guaranteed. Final presentation durations will be assigned based on the number of available timeslots. You will be notified by email of your presentation's acceptance and allotted time.
Oral Presentation Note:
Oral presentations are 15 minutes in length, followed by 5 minutes for questions and answers. However, CHPCA reserves the right to assign alternative presentation lengths. You will be notified by email regarding acceptance and the time allotted.
Panel Presentation Note:
Panels are scheduled for 90 minutes. Presenters may choose to structure the session as 60 minutes of presentation followed by 30 minutes of Q&A, or use the full 90 minutes as an integrated discussion with audience engagement woven throughout. Limited panel presentations are available.
Poster Presentation Note:
Poster presentations will be displayed throughout the conference. Presenters are expected to be available during scheduled break periods to engage with attendees and answer questions. Presenters will be notified by email regarding acceptance and poster specifications, including dimensions and setup instructions.
Presenters and Authors
First Contact Note:
All correspondence regarding the abstract, including submission status, acceptance, and any other communications, will be sent to Contact 1. In the first contact section, please list the person who manages communications.
Contact 1
Note that Contact 1 will be the primary contact and will receive all communications regarding the progress of your abstract(s); communications will only be sent to the first contact listed in the abstract submission.
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Note: If accepted for presentation, this bio may be used publicly, including, but not limited to, the conference website, CHPCA social media, and the conference syllabus or promotional materials.
Contact 2
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Contact 3
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Contact 4
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Contact 5
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Contact 6
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Contact 7
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Contact 8
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Contact 9
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
Contact 10
Ex. M.D., M.A., MBA, B.A., BSW, BSc, BASc, MSW, RN, RPN, B.Sc.N, etc.
If the abstract has been presented at another conference or educational session, please specify the following:
Description of your abstract must include:
Aim / Research Question(s) / Focus – Clearly define the focus of your abstract.
- • If your abstract falls under Research and Evidence-Based, specify your research question(s) and objectives.
- • If your abstract falls under Quality Improvement, Innovation, and Lived Experience, describe the purpose, key theme, or challenge your work addresses.
- • If this is a panel presentation, describe the unifying theme and how each panelist contributes to the topic.
Background / Context – Provide relevant background information.
- • For Research and Evidence-Based abstracts, describe the background and rationale for your study.
- • For Quality Improvement, Innovation, and Lived Experience abstracts, explain the setting, influences, and relevance of your work to practice or community-based initiatives.
- • For panel presentations, provide background on the topic and the importance of presenting it through multiple perspectives.
Main Content / Approach – Explain how the work was conducted.
- • For Research and Evidence-Based abstracts, describe your methodology (e.g., qualitative, quantitative, mixed methods, etc.).
- • For Quality Improvement, Innovation, and Lived Experience abstracts, summarize your initiative, experience, or case study, including the process or strategies used.
- • For panel presentations, explain how the session will be structured (e.g., individual presentations, moderator-led questions, audience Q&A throughout or at the end) and how each speaker will contribute.
Key Findings / Outcomes / Lessons Learned – Summarize the impact of your work.
- • For Research and Evidence-Based abstracts, present your results and conclusions (if applicable).
- • For Quality Improvement, Innovation, and Lived Experience abstracts, highlight key takeaways, reflections, and how your work has influenced practice, policy, or community engagement.
- • For panel presentations, describe the expected outcomes of the session or key messages for the audience.
List 2-5 specific and actionable learning objectives that describe what participants will gain.
Learning objectives should be clear, measurable, and participant-focused (e.g., “Participants will be able to identify three strategies for improving advance care planning conversations”).
For guidance on writing strong learning objectives, refer to the UBC CPD Learning Objectives Guide:
https://ubccpd.ca/sites/default/files/documents/Learner-centered-objectives.pdf.
- • If your abstract falls under Research and Evidence-Based, describe how your findings can inform policy, future research, or evidence-based practices.
- • If your abstract falls under Quality Improvement, Innovation, and Lived Experience, explain how your work contributes to quality improvement, clinical or community-based practices, innovation, or lived experiences—even at a local, emerging, or early stage of development.
- • If submitting a panel presentation, describe how the combined perspectives or planned discussion will contribute to research, practice, or community engagement.
- • If your abstract falls under Research and Evidence-Based, explain how your work expands on current research, introduces new findings, or confirms existing best practices.
- • If your abstract falls under Quality Improvement, Innovation, and Lived Experience, describe how your work enhances, innovates, or validates existing approaches in clinical or community-based practice.
- • If submitting a panel presentation, describe how the session as a whole contributes to the field — through diverse perspectives, knowledge sharing, or emerging trends.
- • This may include team-based approaches, collaborative care models, advocacy efforts, education, professional development, or communication strategies that contribute to hospice palliative care.
- • If your workshop focuses on other key aspects of palliative care (e.g., provider wellness, educational tools, fund development), describe its intended impact.
- • Consider how you will use discussion, group activities, technology, case studies, role-playing, or other interactive methods to enhance learning.
- • Workshops should integrate adult learning principles, ensuring that engagement happens throughout the session, rather than only at the end.
By submitting an abstract, you acknowledge and accept the following:
1.
Abstract Drafts and Edits: Abstracts may be saved in draft form prior to submission. However, once an abstract has been submitted, no further changes can be made through the system. If edits are required before the submission deadline, please contact
[email protected] to request changes. To avoid technical issues or accidental data loss, presenters are strongly encouraged to prepare their content offline in a word processor and transfer it into the submission form when ready to submit.
2.
Language and Formatting: Please use clear, concise language within the body of your abstract. Standard abbreviations may be used where appropriate. Write with an interdisciplinary audience in mind to ensure your submission is easily understood by reviewers across a variety of professional and community perspectives.
3.
Review Process: All abstracts will be reviewed by expert reviewers. Submissions for oral presentations, posters, and workshops should not include identifying information within the body of the abstract, as they will be reviewed anonymously. Panel presentation submissions will be reviewed with presenter details visible, in order to assess group composition, diversity of expertise, and relevance of the session format to the proposed content.
4.
Alternate Presentation Format: If an oral presentation or workshop submission is not accepted, the review committee may offer the opportunity to present the work in an alternate format (e.g., poster), where appropriate.
5.
Preview and Presentation Submission: If presenting a workshop, oral presentation, or panel presentation, you may be asked to submit a preview of your slide deck or outline no later than one week before your scheduled session. Final presentations must be submitted onsite and/or uploaded with conference technicians at least two hours prior to your presentation time.
6.
Use of Submitted Content: CHPCA may use submitted abstracts to promote awareness of hospice palliative care, the conference, CHPCA-hosted learning events, or related initiatives. This may include publication on the conference website, in the conference syllabus, on social media, and in other promotional materials.
7.
Originality and Ethics: Submissions that have been presented previously are welcome; however, whenever possible, content should be updated to reflect the most current information and tailored to the needs and interests of the CHPCA conference audience. Abstracts that have not been previously presented may be given priority when all other evaluation criteria are equal. Submissions must not contain plagiarized content or material generated by artificial intelligence without proper attribution.
8.
Presenter Responsibilities: If your abstract is accepted, any additional expenses beyond basic audio/visual support for in-person presentations will be your responsibility. This includes, but is not limited to, registration fees and any special presentation costs (e.g., video production, poster printing, panel facilitation tools, etc.).
9.
Communication: All official communication regarding the progress of your abstract will be sent exclusively to the person identified as Contact 1 in the submission. In the case of panel presentations, Contact 1 will serve as the primary liaison for the group.
10.
Acceptance and Registration: Submission of an abstract does not guarantee acceptance. All accepted presenters must register and pay the full conference fee by the designated registration deadline provided in the notification of abstract acceptance. Failure to register by this deadline will result in removal from the program and deletion of the abstract without notice. Each accepted abstract will receive a discount code to access the first presenter rate. This discount applies to one presenter per submission. The code must be used by the specified registration deadline; after that date, the discount will no longer be available.
11.
Alternative Presenter: If a speaker is unable to attend, an alternative presenter may be allowed to participate in their place. Please note that an administrative fee may apply. In the case of panel presentations, any changes to the presenter group must be communicated in advance and approved by the conference organizers.
12.
Cancellation and Refunds: Inability to attend due to travel disruptions, illness, or other commitments does not automatically qualify for a refund. All cancellations are subject to the terms and conditions outlined in the conference’s cancellation policy.
